Everything You Need to Manage Your Gym in One System
GymSys by RoQay brings members, subscriptions, payments, contracts, check-ins, branches, trainers, and class scheduling together in one practical management system.
Running a gym shouldn’t be this complicated
Member data is scattered
Paper files and disconnected spreadsheets make it harder to track members and subscriptions.
Subscriptions are hard to follow
It’s hard to know which subscriptions are active, expired, or how many visits and classes are left.
Payments need clarity
Invoices, payments and cancellations need a clear, traceable record.
Multiple branches add complexity
Managing memberships, permissions and services across branches needs a structured system.
A more organized day, and faster decisions
Centralized management
All core operations in one admin panel.
Branch flexibility
Control branches, available plans, and staff permissions.
A clear record per member
Follow subscription, contract, payments and check-ins from a single profile.
Everything your team needs to operate with confidence
Member management
Comprehensive member profiles with basic info, status, subscriptions and an operational history.
Flexible plans and subscriptions
Create time-based plans or plans by visits or classes, with clear subscription rules.
Invoices and payments
Track invoices, partial payments, and a structured financial history.
Contracts and subscriptions
Build contract templates, generate contracts tied to subscriptions, and keep a permanent issued-contract record.
Check-ins and attendance
Record member check-ins, monitor rejected or duplicate attempts, and track consumed visits.
Branch management
A system designed for multi-branch gyms with independent operational context and permissions per branch.
Trainer management
Organize trainer profiles, specialties, and the branches they work at.
Classes and schedules
Define class types, set the trainer, time and capacity, and follow the class schedule from one place.
Role-based permissions
Give each staff member exactly what they need based on their role and responsibilities.
Arabic-first interface
An Arabic-first interface that is fast and responsive across screen sizes.
Built for gyms running one branch or many
With GymSys you can organize each branch independently while keeping a clear overall view. Decide which plans each branch can sell, and which branches each member’s subscription grants access to.
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Step 01Plan
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Step 02Branch that sells it
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Step 03Member subscription
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Step 04Branches it allows access to
From subscription to attendance
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1
Register the member
Capture the member’s basic details and create their operational profile fast.
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2
Pick the right plan
Choose a time-based plan or one based on visits or classes, matching the member’s needs.
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3
Create subscription and contract
Generate the member contract from a template with subscription data merged in automatically.
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4
Record payments
Log invoices, full and partial payments, and keep the financial history intact.
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5
Track check-ins and services
Follow visits, consumed classes and subscription status in real time.
A member portal that works on web and mobile
Alongside the admin panel, GymSys provides a dedicated interface where members can sign in and use it from a web browser or from their mobile device to follow their subscription and activity with ease.
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Secure member sign-in
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View subscription and status
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Check-in and class history
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Friendly experience on mobile screens
Illustrative preview of the member portal layout on web and mobile.
An operations panel your team can rely on
A clear receptionist workflow
An organized front-desk screen for fast check-ins and subscription renewals.
Branch-manager visibility
Follow each branch’s operations and team in a context isolated from the others.
Owner / admin control
Top-level control with a clear audit trail for every sensitive action.
Organized, audit-friendly records
Every financial action and every subscription or contract change has a traceable record.
Branch-specific access
Staff access stays scoped to the branch they work at.
Clear status per subscription
Subscription status (active, expired, cancelled) is always clear to the team.
A clean interface your team works in every day
The previews below are illustrative of the system’s structure — they are not real screenshots.
Who is GymSys for?
Answers to common questions
Ready to run your gym more smoothly?
Talk to the RoQay team to see how GymSys can help you manage members, subscriptions, and day-to-day operations with more clarity.